KPME portal guide
A plain-English walk-through of the KPME portal, from creating your login to getting the certificate.
- Clinics, labs, dental and hospitals
- All districts of Karnataka
- Portal filing, documents and inspection support
All KPME applications in Karnataka are filed online at kpme.karnataka.gov.in. The portal is simple once you know the order of steps, but small mistakes, like a photo over 25 KB or a mismatched council number, send applications back. This guide follows the official KPME user manual for fresh applications and adds what we see in practice.
Before you start: keep these ready
- Establishment name, full address and the correct KPME category
- Owner details and an Aadhaar-linked mobile number for e-sign
- Every doctor’s and staff member’s qualification and council registration (KMC, KSDC, KAUP, KBHSM, KSNC, KSPC)
- Floor plan, building photos, ownership or rent documents, and certificates such as fire and pollution where they apply
- Your schedule of charges and a grievance redressal contact
- All documents as PDFs of up to 500 KB each; owner photo up to 25 KB
The full list is in our KPME documents checklist.
Step 1: Sign up
Click Sign Up on the portal (Establishment sign up). Enter the establishment name, address and category, and create a username and password. Use an email and mobile number you will keep for the next five years: renewal notices and OTPs go there.
Step 2: Sign in (or SSO sign in)
Log in with your username and password, or use SSO Sign In if you use the Karnataka single sign-on. Never share your password or OTP with anyone, including consultants. A good consultant prepares everything and you or your staff complete the login and e-sign steps.
Step 3: Fill the application
- Establishment details: category, system of medicine, specialities, beds if any
- Ownership: proprietorship, partnership, company, trust or society, and owner details
- Staff: each doctor, nurse and paramedic with qualification and council registration
- Infrastructure and equipment for your category
- Schedule of charges and grievance redressal details
Step 4: Upload documents
Upload PDFs within the size limits. Staff certificates are uploaded as images. Enter expiry dates for certificates like fire and pollution correctly, as expired documents stall approval.
Step 5: E-sign and pay the fee
E-sign with the Aadhaar-linked mobile and pay the category fee online, from Rs 3,100 for a consultation-only clinic to Rs 2,50,000 for a teaching hospital. See all KPME fees.
Step 6: Provisional certificate, inspection and approval
Under Karnataka Act No. 06 of 2026, a provisional certificate is due within 10 days of a complete application. The inspecting officer then schedules a visit, at least two days ahead, and fills an online checklist. Permanent registration is decided within 90 days. Facilities with NABH, NABL, NQAS or QAI accreditation, or a QCI inspection certificate, are to be registered within 10 days without inspection. Prepare with our KPME inspection checklist.
Common portal errors
| Error | Fix |
|---|---|
| Upload fails | Compress the PDF below 500 KB, or the photo below 25 KB |
| Doctor not accepted | Check the council registration number and name spelling exactly match the council certificate |
| E-sign OTP not received | The mobile must be linked to the signer’s Aadhaar; check the number on the Aadhaar record |
| Wrong category selected | Correct it before paying; the fee and the inspection checklist depend on it |
| Forgot username or password | Use the portal’s recovery option or the Contact Us page; do not create a duplicate establishment |
The official KPME user manual for fresh applications and auto renewal manual are on the portal.
Get a free KPME check
Tell us your facility type and city. We will tell you which KPME category applies, what documents you need and what else your facility must have (fire, pollution, drug licence and so on).
Frequently asked questions
What is the official KPME website?
How do I register on the KPME portal?
What is the file size limit on the KPME portal?
Can I apply for KPME offline?
How long does KPME online registration take?
Should I give my KPME password to a consultant?
Read next
Need help with KPME?
Talk to the Medasus licensing team in Bengaluru. We handle the portal filing, documents and inspection preparation.
Last reviewed on 2 November 2026 against: KPME portal; KPME Rate Details (category fees); Karnataka Act No. 06 of 2026 (KPME Amendment Act, 2025); KPME user manual: fresh applications. Medasus Healthcare Pvt Ltd is a private consultancy that helps establishments prepare and file applications. Licences and approvals are granted only by the respective government departments; Medasus cannot guarantee approval or timelines. Rules and fees change, so always check the official source before applying.
